By Rafael Aquino

Published March 4, 2020  


Before you take on the responsibility of running for the board of directors, you should have a clear understanding of your role. Many times, members of the association believe the job is simple, and everything takes care of itself; however, at times, the opposite is true. While many factors play into your responsibilities as board members, knowing some of your responsibilities will prevent you from having to quit. While most documents do give you a thirty-thousand-foot perspective of your role, the reality is there is much more that goes into it. Below I've outlined some of the items that aren't contained within your docs that you should have in mind. 


  1. Leadership Mindset - Being a leader means you must have the willingness to make tough decisions, even when, at times, it may not be popular by most. It's in those tough decisions where boards are made or break in making a real change in their community. 

  2. Financial Understanding - Running a non-profit is no easy task, especially if you are handed one that is struggling. In these situations, you have to have the gut to clearly communicate the situation with your fellow members, and hopefully, you have a strong management partner that will help you create a plan to get you through it. 

  3. Community Upkeep - Upholding values and your community assets must be your primary objective. In order to do so, you must be prepared to understand the real conditions of your community and what steps will be taken to maintain it properly.

  4. Community Involvement - A major part that is missed by many board members is the importance of community involvement via community events. The more a board does via community events, the more its residents are happy to be part of the community. 


While the above may seem elementary and simple, you'd be surprised how many people forget to apply them. Unfortunately, the focus goes towards keeping fees low and nothing else. In doing so, so much potential gets missed. 


I sometimes wonder if there were certain criteria required to sit on the board if things would change? What would have if requirements where added in the law where board members are required to attend a board certification course, have some form of formal leadership training/skillset, or require educational background to run for the board? Would associations be run more effectively with this approach? 


I'd love to hear from our readers... 

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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