When a community association is turned over, several critical components must be provided to ensure the smooth running of the community. From contact information for sub-contractors to engineering reports, building plans, and manuals, it's essential to have all the necessary documentation to ensure the proper maintenance of the building and its assets.

Building plans and As-Builts are essential components for a new community association. These plans and drawings show the layout of the building, including the location of utilities, electrical lines, and water pipes. They are crucial for the maintenance and repair of the building, as they provide accurate information on the location of electrical, plumbing, and HVAC systems. Building plans and As-Builts are essential for renovations, modifications, and inspections, as they help ensure that any changes made to the building comply with local building codes and regulations.

Manuals for all assets that belong to the association should also be included. These manuals provide instructions on properly using, maintaining, and repairing the assets. Having these manuals readily available ensures that the assets are properly maintained, which helps prolong their lifespan and reduces the need for costly repairs or replacements.

Engineering reports are another critical component of a community association. These reports will provide the useful life for each element, the final conditions of the building upon turnover, and other technical information about the association.

The association's records should include all contracts executed, including contracts with sub-contractors, vendors, and service providers. Having all contracts on file ensures that the association members know their obligations and responsibilities under each contract. It also helps prevent any disputes that may arise if there is a disagreement about the terms of the contract.

Finally, the association needs to have a copy of when the Temporary Certificate of Occupancy (TCO) and Certificate of Occupancy (CO) were issued for the building. These documents certify that the building complies with all local building codes and regulations and is safe for occupancy.

Obtaining all these items can be time-consuming and challenging. Still, they are critical for the smooth operation of the association and the proper maintenance of the building and its assets. Further, by having this information should you need to take action against the developer, you will be better prepared for any potential claim. While getting all these documents may present a challenge, it is essential to recognize their significance and value to the community association.