By Rafael Aquino

Published August 17, 2022  


Access to a condominium unit is essential and needed to ensure the safety of the building. While I can appreciate owners wanting to protect their privacy, it is equally crucial that the association protects its residents. As such, associations should have a process or procedures for accessing units. Some typical reasons management or the board would need access to a unit would be to inspect fire safety items, water leaks, damaged pipes, balconies, and hazards affecting the association or other unit owners. While this list doesn't comprise all the reasons, these are the most common.


However, it should be noted that the proper notice should be provided to the unit owner. The time frame for the notice would depend on the severity of the concern; however, I would recommend providing a minimum of forty-eight-hour notice. You may not have that opportunity in some instances, such as a flood. Still, management and the board should take action to communicate to the resident by phone or email that access is needed immediately. Further, if the owner isn't home, I highly recommend having two individuals enter the unit and possibly have a camera recording the actions taken.


While many members are still concerned about providing the key to the board, I'm hopeful that technology will help solve this problem over the coming years. With all the new locks that exist and provide specific or limited access based on the person or time of day, it should give some ease for the board when access is needed.

HTML Comment Box is loading comments...




As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit www.ManagedByAffinity.com or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

Sign up for Email Updates
For Email Newsletters you can trust