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WHY SHOULD I PROVIDE ACCESS?
By
Rafael Aquino
Published August 17, 2022
Access to a condominium unit is essential and
needed to ensure the safety of the building. While I can appreciate
owners wanting to protect their privacy, it is equally crucial that
the association protects its residents. As such, associations should
have a process or procedures for accessing units. Some typical
reasons management or the board would need access to a unit would be
to inspect fire safety items, water leaks, damaged pipes, balconies,
and hazards affecting the association or other unit owners. While
this list doesn't comprise all the reasons, these are the most
common.
However, it should be noted that the proper
notice should be provided to the unit owner. The time frame for the
notice would depend on the severity of the concern; however, I would
recommend providing a minimum of forty-eight-hour notice. You may
not have that opportunity in some instances, such as a flood. Still,
management and the board should take action to communicate to the
resident by phone or email that access is needed immediately.
Further, if the owner isn't home, I highly recommend having two
individuals enter the unit and possibly have a camera recording the
actions taken.
While many members are still concerned about
providing the key to the board, I'm hopeful that technology will
help solve this problem over the coming years. With all the new
locks that exist and provide specific or limited access based on the
person or time of day, it should give some ease for the board when
access is needed.
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As the Co-Founder and CEO
of Affinity Management Services, Rafael P. Aquino leads his team to
redefine excellence. They serve community associations
efficiently |
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and effectively with
dedication and passion. Rafael’s energy and positive
spirit is the foundation of Affinity Management
Services’ company culture, which instills enthusiasm and
excitement when providing expert advice to its board
members and relieving the day-to-day burdens of running
a community association.
Since 2007, Rafael has
developed a work culture that values responsive and
high-quality services. He has led his team by following
a proactive vs reactive philosophy. The same approach
Rafael instills in the day to day operations of each
association. Today, Affinity Management Services
maintains its success and benefits as a result of the
foundation Rafael has built and continues to foster by
providing educational seminars, continuing education
classes for association managers and board members
alike.
Rafael and his team help condominium and homeowners’
associations save money and improve their communities.
His calm, personable, and service-oriented nature helps
him to establish strong relationships with ease. Rafael
is known as a sincere and honest leader who looks out
for the best interests of his clients and communities,
and he strongly advocates for their needs. His role
requires coordination and communication, as such he
takes logical and intelligent steps to approach
challenges head-on.
As a graduate of Florida International University’s
electrical engineering program and a licensed community
association manager, Rafael’s education and skills equip
him with unique insights to tackle complex problems
through critical thinking. He understands how each
component within a system works together in order to
effectively arrive at solutions, techniques, and
conclusions. Therefore, as he manages the multiple
challenges of running a community association management
company, he understands how each property is its own
unique system and tailors’ specific services to assure
that all their needs are met.
For more information about Rafael P. Aquino and Affinity
Management Services please visit
www.ManagedByAffinity.com or call 1-800-977-6279
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Doral Office: 8200 NW 41st ST
Suite 200
Doral, FL 33166
Broward Office: 150 S Pine Island RD Suite 300
Plantation, FL 33324
O: 800-977-6279 ● F: 305-325-4053
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