By Rafael Aquino

Published September 23, 2020  


In some associations, it is easy to fill vacancies; however, you have to beg for someone to participate in other associations. Sitting on the Board of Directors does come with many responsibilities and a commitment of time. As a board member, you have the fiduciary duty to do what's right for the association's best interest. At times it can be very challenging because some board members or members may have their agenda. However, to be successful in the position, you must steer clear of that. Further, you must learn to pick your battles. I've seen it too many times where boards want to agree on every decision, which can't always be the case. It needs to be evident amongst the group that some battles will be won, and some will be lost; however, you are all working towards doing what's right for the community and its residents.


Before you fill that vacancy on the board, I recommend reviewing your docs to confirm how many seats you should have. Your documents should clearly outline how many board members should be on the board. In some cases, it may give you a range, for instance, 3 - 9 board members. If this is the case, arbitrations cases have held that it should be five board members. If your documents state that your associations should have three board members, make sure you keep it at that number. I can't tell you how many times I've taken on new clients that seven board members when the docs only permit three or five. When we come across this situation, we usually ask the additional members to step down and create a committee that may be needed in the community. So before you fill any of those open positions or before you start your annual elections, make sure you review your documents for the specific number of board members you should have. Also, remember once you appointment that new member, they should take a Board Member certification course within the first ninety days.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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