By Rafael Aquino    

Published November 1, 2023  


November is upon us, and with the cooler temperatures and the scent of pumpkin spice in the air, it also brings us a gentle reminder. It's time to reflect upon the year that has been and look ahead to the new possibilities that 2024 promises. While we often emphasize the importance of planning in the new year, the final leg of the current year is equally pivotal.


Having been in the community association management space for years, I've seen the benefits of proactive preparation. Below, I outline some essential steps that association managers and boards should consider as they wrap up the year:


1. Year-End Financial Review: Assess your community's financial health by reviewing budgetary projections against actual expenses. Understanding any discrepancies will not only keep things transparent but will also inform next year's budget planning.


2. Assess Annual Goals: Evaluate the goals set for this year. Which were achieved? Which were delayed? By understanding our successes and learning from the areas of growth, we can develop even more strategic objectives for the upcoming year.


3. Maintenance and Inspection: Before the Florida winter sets in, or better yet, the snowbirds arrive, ensure a thorough inspection of common areas, facilities, and equipment. Address any maintenance needs now to prevent bigger, costlier issues in the future.


4. Plan for Annual Meetings: November is a perfect month to prepare for annual meetings. Outline the agenda, collect relevant reports, and ensure all members know the date and time.


5. Evaluate Vendor Contracts: Review contracts with third-party vendors. Are there services that can be renegotiated? Are there new needs to be addressed? A timely review can ensure quality services at optimal prices.


6. Community Engagement: Consider organizing a community feedback session or survey. Input from residents provides invaluable insights into their needs and concerns, helping boards make well-informed decisions.


7. Document and Archive: Ensure that this year's records, minutes, and important documents are organized and stored securely. Hopefully, your association is fully digital. This not only ensures compliance but also makes future referencing efficient.


8. Gratitude and Acknowledgement: Last but not least, take a moment to thank all the residents, staff, and partners who have contributed to the community's success this year. A little appreciation goes a long way in strengthening bonds.


It's our collective responsibility to ensure our communities are vibrant, safe, and efficient. While the year-end often seems rushed, a systematic approach in November can ease the transition into a new year, setting a positive tone for the months ahead.


For those who have questions or need guidance in any of the areas mentioned above, my team and I are always here to help. Feel free to reach out, and let's navigate the future together.


To a successful wrap-up of 2023 and an even brighter 2024!

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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