NOVEMBER CHECKLIST: PREPARING FOR YEAR-END
Published November 1, 2023
November is upon us,
and with the cooler temperatures and the scent of pumpkin spice in
the air, it also brings us a gentle reminder. It's time to reflect
upon the year that has been and look ahead to the new possibilities
that 2024 promises. While we often emphasize the importance of
planning in the new year, the final leg of the current year is
Having been in the
community association management space for years, I've seen the
benefits of proactive preparation. Below, I outline some essential
steps that association managers and boards should consider as they
wrap up the year:
Financial Review: Assess your community's financial health by
reviewing budgetary projections against actual expenses.
Understanding any discrepancies will not only keep things
transparent but will also inform next year's budget planning.
2. Assess Annual
Goals: Evaluate the goals set for this year. Which were
achieved? Which were delayed? By understanding our successes and
learning from the areas of growth, we can develop even more
strategic objectives for the upcoming year.
3. Maintenance and
Inspection: Before the Florida winter sets in, or better yet,
the snowbirds arrive, ensure a thorough inspection of common areas,
facilities, and equipment. Address any maintenance needs now to
prevent bigger, costlier issues in the future.
4. Plan for Annual
Meetings: November is a perfect month to prepare for annual
meetings. Outline the agenda, collect relevant reports, and ensure
all members know the date and time.
5. Evaluate Vendor
Contracts: Review contracts with third-party vendors. Are there
services that can be renegotiated? Are there new needs to be
addressed? A timely review can ensure quality services at optimal
Engagement: Consider organizing a community feedback session or
survey. Input from residents provides invaluable insights into their
needs and concerns, helping boards make well-informed decisions.
7. Document and
Archive: Ensure that this year's records, minutes, and important
documents are organized and stored securely. Hopefully, your
association is fully digital. This not only ensures compliance but
also makes future referencing efficient.
8. Gratitude and
Acknowledgement: Last but not least, take a moment to thank all
the residents, staff, and partners who have contributed to the
community's success this year. A little appreciation goes a long way
in strengthening bonds.
It's our collective
responsibility to ensure our communities are vibrant, safe, and
efficient. While the year-end often seems rushed, a systematic
approach in November can ease the transition into a new year,
setting a positive tone for the months ahead.
For those who have
questions or need guidance in any of the areas mentioned above, my
team and I are always here to help. Feel free to reach out, and
let's navigate the future together.
To a successful
wrap-up of 2023 and an even brighter 2024!