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UNSEEN CHALLENGES OF MANAGING COMPLIANCE (CTA) IN
ASSOCIATIONS
By
Rafael Aquino
Published January 8, 2025
As
community association managers, we often navigate the complexities
of ever-evolving legislation. The Corporate Transparency Act (CTA)
is a perfect example of how challenging compliance can be, even when
the requirements seem straightforward. While many condo and HOA
boards can now breathe a sigh of relief following the recent
injunction, it’s worth reflecting on the immense effort that goes
into preparing for compliance with such regulations, and the lessons
we can take into the new year. Behind the scenes, meeting compliance
deadlines is no small feat.
Management companies had to invest significant time and resources to
understand the law, find efficient software to streamline the
reporting process, and train teams to handle sensitive information
carefully. For many of us, the looming deadlines meant coordinating
with board members to gather their personal information, an
understandably sensitive task in an era where data security is a
constant concern.
Some might say, “It’s free and easy to file!” But in practice, it’s
far from simple. Consider the logistical challenges of collecting
confidential information from hundreds of board members, ensuring
accuracy, and maintaining security. A single misstep, whether due to
human error or inadequate safeguards, could expose private data to
the wrong hands, leading to serious consequences. All of this
happens while we continue to manage the day-to-day needs of the
communities we serve.
The Corporate Transparency Act fiasco underscores an important
reality: even with preparation, detailed plans, and the right
resources in place, things can still go awry. Unexpected obstacles
can derail even the best-laid strategies. How we respond through
clear communication, adaptability, and a commitment to finding
solutions truly matters. Whether navigating new regulations,
implementing technology, or coordinating with board members, the
ability to handle challenges effectively often defines success.
As
we move into 2025, it’s crucial to approach the year with both
clarity and resilience. We can confidently tackle whatever comes
next by staying adaptable and focused on communication and
problem-solving.
Here’s to a year of navigating challenges and celebrating successes!
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As the Co-Founder and CEO
of Affinity Management Services, Rafael P. Aquino leads his team to
redefine excellence. They serve community associations
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and effectively with
dedication and passion. Rafael’s energy and positive
spirit is the foundation of Affinity Management
Services’ company culture, which instills enthusiasm and
excitement when providing expert advice to its board
members and relieving the day-to-day burdens of running
a community association.
Since 2007, Rafael has
developed a work culture that values responsive and
high-quality services. He has led his team by following
a proactive vs reactive philosophy. The same approach
Rafael instills in the day to day operations of each
association. Today, Affinity Management Services
maintains its success and benefits as a result of the
foundation Rafael has built and continues to foster by
providing educational seminars, continuing education
classes for association managers and board members
alike.
Rafael and his team help condominium and homeowners’
associations save money and improve their communities.
His calm, personable, and service-oriented nature helps
him to establish strong relationships with ease. Rafael
is known as a sincere and honest leader who looks out
for the best interests of his clients and communities,
and he strongly advocates for their needs. His role
requires coordination and communication, as such he
takes logical and intelligent steps to approach
challenges head-on.
As a graduate of Florida International University’s
electrical engineering program and a licensed community
association manager, Rafael’s education and skills equip
him with unique insights to tackle complex problems
through critical thinking. He understands how each
component within a system works together in order to
effectively arrive at solutions, techniques, and
conclusions. Therefore, as he manages the multiple
challenges of running a community association management
company, he understands how each property is its own
unique system and tailors’ specific services to assure
that all their needs are met.
For more information about Rafael P. Aquino and Affinity
Management Services please visit
www.ManagedByAffinity.com or call 1-800-977-6279
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Doral Office: 8200 NW 41st ST
Suite 200
Doral, FL 33166
Broward Office: 150 S Pine Island RD Suite 300
Plantation, FL 33324
O: 800-977-6279 ● F: 305-325-4053
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