By Rafael Aquino

Published March 27, 2024  


The introduction of HB 1203 underlines a critical shift towards accountability and transparency, particularly concerning the access to association records.


In light of these changes, there's a compelling argument for associations to proactively adapt by digitizing and uploading all pertinent documents to their websites. While initially costly, this move paves the way for a more transparent, efficient, and accountable management approach.


Under HB 1203, directors face severe penalties for obstructing access to records, a measure that underscores the gravity of transparency. By intentionally restricting access, directors not only breach trust but also risk legal consequences, including misdemeanors or even felonies, depending on the nature of the violation.


However, this situation is entirely avoidable. By committing to digital transparency, associations can mitigate risks, foster trust, and ensure compliance. Placing records online for easy access by owners not only aligns with the legal framework but also modernizes the management process, catering to the evolving expectations of residents.


Admittedly, this shift entails added costs and requires a comprehensive approach to cybersecurity. Yet, investing in digital infrastructure is a worthwhile trade-off for the long-term benefits of transparency, accessibility, and community trust. It negates potential misunderstandings and legal disputes, thus fostering a more harmonious community environment.


In conclusion, while the initial transition may be challenging, the ultimate goal of ensuring information is readily available at residents' fingertips is invaluable. As we navigate these legal changes, let's prioritize transparency and embrace the digital age in our community management practices. After all, an informed and engaged community is the cornerstone of compelling and harmonious association living.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit www.ManagedByAffinity.com or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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