By Rafael Aquino

Published April 10, 2024  


The adoption of House Bill 1203 represents a transformative moment for homeowners' associations (HOAs) in Florida, stressing the critical need for transparency in managing financial obligations and reinforcing the rights of homeowners. This legislation mandates that HOAs provide detailed accountings of owner ledgers upon request, spotlighting the importance of lucid communication and uniform collection methodologies.


The Pillars of Clarity and Equity:


Transparency: This legislation requires HOAs to supply homeowners with a detailed breakdown of dues, fostering a deeper understanding and encouraging timely compliance.


Consistency: HOAS must implement consistent practices in notifying homeowners of their financial obligations, ensuring equitable treatment across the board, and mitigating potential disputes.


Our experiences with new association clients have observed that unclear or inconsistent financial reporting can lead to significant issues, including unpaid balances that homeowners were previously unaware of. Addressing these challenges head-on requires a consistent collection process and a commitment to maintaining high financial standards. Establishing these practices can significantly reduce the amount of money owed by homeowners and streamline the resolution process for outstanding balances.


In light of House Bill 1203, our approach at Affinity underscores the significance of meticulous financial management. Beyond the peer review of financial statements for accuracy—under the guidance of a Director of Association Accounting who is a CPA—our overarching aim is to produce financial documents that are transparent and clear and adhere to the utmost standards of compliance.


If you haven't recently reviewed your association's AR report, now is the time to do so. This crucial step can provide a comprehensive overview of your association's financial standing and highlight any areas requiring attention. An updated, accurate AR report is not just a tool for financial oversight; it's your first line of defense should any owner dispute arise regarding owed amounts. Ensuring that your financial records are in order, especially in light of the new requirements set forth by House Bill 1203, is more than just a best practice—it's necessary.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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