By Rafael Aquino

Published May 15, 2024  


As the calendar flips towards another budget season, board members of community associations in Florida, particularly those with condominiums over three stories and minimal reserves, face a crucial period. The repercussions of the Surfside tragedy have ushered in stringent legislative reforms, compelling associations to urgently reevaluate their financial and structural health. For those who postponed necessary fee adjustments, it's time to face the music.


Recent changes in Florida's condominium laws, motivated by the catastrophic Surfside collapse, have highlighted the critical need for buildings to maintain robust reserve funds. This legislation is a wake-up call for many associations that defer essential maintenance to keep fees artificially low. Now, as these new requirements take effect, associations that delayed are finding themselves in a challenging position to quickly comply without imposing severe financial burdens on their residents.


It's time to put the past behind us and look ahead. Moving forward requires a proactive and transparent approach from board members. More than ever, this season necessitates a clear, detailed, and frequent communication strategy with residents to navigate the changes effectively.


Navigating these turbulent times is daunting but possible with the aid of a skilled community association management company. A reliable partner can offer administrative support and strategic guidance to enhance communication and ensure compliance with new regulations.


Practical Tips for Board Members


1. Host Town Hall Meetings: Organize regular meetings featuring experts like engineers, insurance agents, and contractors. These professionals can provide valuable insights into your association's specific challenges and discuss viable solutions.


2. Educational Sessions with Legal Experts: Bring in your association attorney to explain the laws and why compliance is not just a legal obligation but a necessity for safety and financial stability.


3. Leverage Expertise of Vendors: Your vendors and partners are more than service providers; they are part of your team. Rely on their expertise to guide your association through necessary upgrades and financial planning.


Being a board member of a community association has never been more challenging. Are you ready to take the next step in guiding your association through these complex times? Contact us to schedule an appointment and discover how we can help you navigate this critical period confidently and clearly.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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