A few weeks ago, Hurricane Helene left its mark on Florida's west coast, reminding us once again of the unpredictable power of nature. Now, as we brace for the impact of Hurricane Milton, our community associations—both HOAs and condos—must understand the steps they should take after a storm hits. Proper preparation and response can make a difference in keeping our residents and properties safe.

1. Initial Safety Assessments - Once the storm has passed, the first step is ensuring the safety of everyone in the community. HOA and condo boards should work with their association managers to conduct an initial safety assessment. Walk the property carefully, looking for downed power lines, standing water, and structural damage. Ensure that no one enters unsafe areas, and mark any hazards.

2. Report Damages - Documentation is critical after a storm. Boards and property managers should make detailed notes of any damage, take photos, and, where possible, video of affected areas. This documentation is important not only for insurance claims but also for contractors and repair teams, who will need a clear understanding of what must be addressed.

3. Communicate with Residents - Clear communication is critical. After a storm, residents will be anxious about the state of their homes and community. Send updates on the status of the community, what has been observed during the damage assessment, and what steps are being taken next. Ensure that residents are aware of unsafe areas, repair timelines, and who they can contact for assistance.

4. File Insurance Claims Promptly but Thoughtfully - HOAs and condo associations should contact their insurance carriers as soon as possible after a storm—but it's important to proceed thoughtfully. Before rushing to call the insurance company, consider consulting a professional like a public adjuster. A public adjuster can help ensure you accurately assess the damages and advocate for the best possible settlement from your insurance carrier. This expertise can be invaluable, especially when dealing with significant or complex claims. Once you've reviewed the damages thoroughly, file your claim promptly to begin the process of securing funds for repairs.

5. Contact Trusted Vendors - Reach out to trusted contractors and service providers to start the repair process. Given that many communities will be affected, contacting these vendors early is important to avoid delays. Establishing relationships with reliable contractors before hurricane season will serve you well during times of emergency.

6. Engage with Local Authorities - HOAs and condos should also stay in close contact with local authorities and emergency services. Depending on the storm's severity, curfews, restricted areas, or other emergency measures may be in place. Make sure your community is aware of and following these regulations.

7. Debris Removal - Debris removal is often one of the most time-consuming parts of storm recovery. Coordinate with your waste management services to safely remove fallen branches, damaged furniture, and other storm-related debris. It's important to follow local guidelines for debris collection to ensure proper disposal and avoid fines.

Rising Together as a Community

Now is the time for all of us to rise and help each other because that's the only way we can truly get through these challenges. Helping doesn't have to be about donating money or providing physical labor; it can be as simple as calling a neighbor to ask how they are doing and if they need anything.

Whether you share resources, offer a comforting word, or simply listen, every small gesture helps strengthen our community bonds. Together, we can weather the storm—one act of kindness at a time. Let's keep each other safe, lift each other, and show what it means to be part of a resilient Florida community.