THE POWER OF TEAMWORK IN MANAGING ASSOCIATION
ELECTIONS
By
Rafael Aquino
Published October 23, 2024
In today's world, the focus has often shifted
from collaboration and growth to finding faults and calling out
mistakes. Unfortunately, this mindset has made its way into many
aspects of community associations, where some individuals seem more
inclined to criticize than work together to bring about positive
change. However, the most effective boards and management teams know
that real progress comes from teamwork, not from pointing fingers.
While not all board members think this way, we have noticed a rise
in this behavior over the past few years.
Mistakes happen—they're inevitable in any
organization. But instead of adding salt to the wound, we should
approach these situations with empathy. More often than not, the
person who made the error already feels remorseful and wants to make
things right. By working together to find solutions rather than
dwelling on the mistake, we foster an environment where
collaboration, problem-solving, and growth take precedence over
blame.
One area where teamwork is especially crucial is
during association elections. Handling elections for a community can
be cumbersome and stressful; even small mistakes can lead to
significant problems. This is why many association management
companies recommend partnering with an association attorney, hiring
an election monitor, and bringing in additional team members to
provide support. While this approach might come with added costs,
elections are high-stakes moments where precision is critical.
Investing in the right support systems ensures that everything runs
smoothly, minimizing the risk of errors and disputes.
An increasingly important partner in this process
is electronic voting platforms. As associations look for ways to
modernize and streamline their operations, electronic voting has
become valuable in ensuring accurate and efficient elections.
Partnering with a reliable electronic voting service simplifies the
process for both management and residents and adds another layer of
security and transparency. By leveraging technology, we can reduce
the potential for human error and make it easier for owners to
participate in elections, fostering a stronger sense of community
engagement.
To illustrate the importance of teamwork in this
context, think of managing a community association like conducting
an orchestra. Each orchestra member has a role to play—some are
responsible for rhythm, others for melody, and some for harmony. If
one section makes a mistake, it can throw off the entire
performance. However, it's not the job of the conductor or the
musicians to stop and point fingers; instead, they work together to
adjust, correct the error, and bring the music back in sync.
Like in an orchestra, managing a community
association requires all players—board members, management, vendors,
and partners like electronic voting platforms—to work harmoniously.
By supporting one another and collaborating, we ensure the entire
community operates smoothly, and even when mistakes happen, we find
ways to get back on track without disrupting the whole performance.
At the heart of managing community associations
is leadership and teamwork. Effective leadership isn't about
catching people when they stumble; it's about empowering the team to
work together toward shared goals. It's about creating an
environment where individuals feel supported, and where mistakes are
seen as opportunities to learn and grow, not reasons for blame. Just
as important, partnerships with tools like electronic voting help
streamline the process and contribute to a more engaged and united
community.
Ultimately, teamwork differentiates between a
thriving, well-run community and one plagued by division and
conflict. When boards, management teams, and their partners work
together with transparency, communication, and empathy, they not
only avoid potential pitfalls but also foster a sense of unity and
progress that benefits the entire community.
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As the Co-Founder and CEO
of Affinity Management Services, Rafael P. Aquino leads his team to
redefine excellence. They serve community associations
efficiently |
and effectively with
dedication and passion. Rafael’s energy and positive
spirit is the foundation of Affinity Management
Services’ company culture, which instills enthusiasm and
excitement when providing expert advice to its board
members and relieving the day-to-day burdens of running
a community association.
Since 2007, Rafael has
developed a work culture that values responsive and
high-quality services. He has led his team by following
a proactive vs reactive philosophy. The same approach
Rafael instills in the day to day operations of each
association. Today, Affinity Management Services
maintains its success and benefits as a result of the
foundation Rafael has built and continues to foster by
providing educational seminars, continuing education
classes for association managers and board members
alike.
Rafael and his team help condominium and homeowners’
associations save money and improve their communities.
His calm, personable, and service-oriented nature helps
him to establish strong relationships with ease. Rafael
is known as a sincere and honest leader who looks out
for the best interests of his clients and communities,
and he strongly advocates for their needs. His role
requires coordination and communication, as such he
takes logical and intelligent steps to approach
challenges head-on.
As a graduate of Florida International University’s
electrical engineering program and a licensed community
association manager, Rafael’s education and skills equip
him with unique insights to tackle complex problems
through critical thinking. He understands how each
component within a system works together in order to
effectively arrive at solutions, techniques, and
conclusions. Therefore, as he manages the multiple
challenges of running a community association management
company, he understands how each property is its own
unique system and tailors’ specific services to assure
that all their needs are met.
For more information about Rafael P. Aquino and Affinity
Management Services please visit
www.ManagedByAffinity.com or call 1-800-977-6279
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Doral Office: 8200 NW 41st ST
Suite 200
Doral, FL 33166
Broward Office: 150 S Pine Island RD Suite 300
Plantation, FL 33324
O: 800-977-6279 ● F: 305-325-4053
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