THE POWER OF TEAMWORK IN MANAGING ASSOCIATION ELECTIONS

By Rafael Aquino

Published October 23, 2024  

 

In today's world, the focus has often shifted from collaboration and growth to finding faults and calling out mistakes. Unfortunately, this mindset has made its way into many aspects of community associations, where some individuals seem more inclined to criticize than work together to bring about positive change. However, the most effective boards and management teams know that real progress comes from teamwork, not from pointing fingers. While not all board members think this way, we have noticed a rise in this behavior over the past few years.

 

Mistakes happen—they're inevitable in any organization. But instead of adding salt to the wound, we should approach these situations with empathy. More often than not, the person who made the error already feels remorseful and wants to make things right. By working together to find solutions rather than dwelling on the mistake, we foster an environment where collaboration, problem-solving, and growth take precedence over blame.

 

One area where teamwork is especially crucial is during association elections. Handling elections for a community can be cumbersome and stressful; even small mistakes can lead to significant problems. This is why many association management companies recommend partnering with an association attorney, hiring an election monitor, and bringing in additional team members to provide support. While this approach might come with added costs, elections are high-stakes moments where precision is critical. Investing in the right support systems ensures that everything runs smoothly, minimizing the risk of errors and disputes.

 

An increasingly important partner in this process is electronic voting platforms. As associations look for ways to modernize and streamline their operations, electronic voting has become valuable in ensuring accurate and efficient elections. Partnering with a reliable electronic voting service simplifies the process for both management and residents and adds another layer of security and transparency. By leveraging technology, we can reduce the potential for human error and make it easier for owners to participate in elections, fostering a stronger sense of community engagement.

 

To illustrate the importance of teamwork in this context, think of managing a community association like conducting an orchestra. Each orchestra member has a role to play—some are responsible for rhythm, others for melody, and some for harmony. If one section makes a mistake, it can throw off the entire performance. However, it's not the job of the conductor or the musicians to stop and point fingers; instead, they work together to adjust, correct the error, and bring the music back in sync.

 

Like in an orchestra, managing a community association requires all players—board members, management, vendors, and partners like electronic voting platforms—to work harmoniously. By supporting one another and collaborating, we ensure the entire community operates smoothly, and even when mistakes happen, we find ways to get back on track without disrupting the whole performance.

 

At the heart of managing community associations is leadership and teamwork. Effective leadership isn't about catching people when they stumble; it's about empowering the team to work together toward shared goals. It's about creating an environment where individuals feel supported, and where mistakes are seen as opportunities to learn and grow, not reasons for blame. Just as important, partnerships with tools like electronic voting help streamline the process and contribute to a more engaged and united community.

 

Ultimately, teamwork differentiates between a thriving, well-run community and one plagued by division and conflict. When boards, management teams, and their partners work together with transparency, communication, and empathy, they not only avoid potential pitfalls but also foster a sense of unity and progress that benefits the entire community.


HTML Comment Box is loading comments...

 

 

 

As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.

 

Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.


Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.


As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit www.ManagedByAffinity.com or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053


Sign up for Email Updates
Email:  
For Email Newsletters you can trust